Pricing

Published prices. AI included. No surprises.

Enterprise document control at a fraction of legacy ECM costs. Pay for the people who author — reviewers pay less, and your vendors and clients join free.

USD prices exclude applicable taxes.India price list. Prices exclude 18% GST.

Starter

Controlled documents for a single team or site.

$8 ₹499

per user / month, billed annually

Try the demo

Document library, versions, metadata, check-out
Approval workflows with stage checklists
Issue, recall and controlled revisions
Mark-up, discussions, full-text & OCR search
Tamper-evident audit trail, MFA
Kosha Copilot, AI summaries, OCR

Users: 5–50 users
Reviewer user: —
External users: 10 guest users
AI: 100 AI credits / user / month
Storage: 100 GB + 25 GB per user, pooled
Support: E-mail, business hours
SLA: 99.5% uptime

Business

Enterprise

Regulated, multi-party and AI-intensive organisations.

$30 ₹1,999

per user / month, billed annually

Talk to sales

Everything in Business, plus:
Electronic signatures with signature manifest
Vendor & client portal
Legal hold, records declaration, DLP, IP allow-list
Ask the library, AI review & comment assistants
Workflow intelligence, AI agents in automation
Translation, AI sensitive-data detection

Users: 50+ users
Reviewer user: $8₹499
External users: Free, up to 5× full users
AI: 1,500 AI credits / user / month
Storage: 2 TB + 250 GB per user, pooled
Support: 24×7 for P1, named CSM at 250+ users
SLA: 99.95% uptime

Sovereign

Every Enterprise capability on your own servers — even air-gapped.

$28 ₹1,850

per user / month, annual term licence + platform fee

+ platform fee $12,000₹8,00,000/yr · or perpetual $840₹55,000/user

Talk to sales

Everything in Enterprise, plus:
On-premises, private cloud or air-gapped
Local language & embedding models bundled
Offline-verifiable licence (no phone-home)
Perpetual licence option for CAPEX budgets

Users: 100+ users
Reviewer user: $7₹449
External users: Unlimited (your infrastructure)
AI: Unlimited — local AI model included
Storage: Your storage
Support: 24×7 for P1, on-site option
SLA: Your infrastructure (support response SLAs apply)

Monthly billing available at +20%. Prefer to try first? Open the live demo — no sign-up.

Compare editions

What’s in each edition

Generated from Kosha’s own feature registry — the same list that switches features on and off in the product.

Show the full feature matrix

Features by edition
Capability	Starter	Business	Enterprise	Sovereign
Documents
Document library	✓	✓	✓	✓
Custom metadata & dictionaries	✓	✓	✓	✓
Bulk upload & import	✓	✓	✓	✓
Check-out / check-in	✓	✓	✓	✓
Relations & compound documents	—	✓	✓	✓
Version compare	—	✓	✓	✓
Watermarks & stamps	—	✓	✓	✓
Periodic review	—	✓	✓	✓
Controlled print	—	✓	✓	✓
Thumbnails & grid view	✓	✓	✓	✓
E-mail-in & hot folders	—	✓	✓	✓
Scan separation (barcodes & blank pages)	—	✓	✓	✓
Edit in desktop apps	—	✓	✓	✓
Workflow
Approval workflows	✓	✓	✓	✓
Stage checklists	✓	✓	✓	✓
Parallel review	—	✓	✓	✓
Workflow designer	—	✓	✓	✓
Due dates, reminders & escalation	—	✓	✓	✓
Delegation & out-of-office	—	✓	✓	✓
Electronic signatures	—	—	✓	✓
Collaboration
Cross-department inputs	—	✓	✓	✓
Collated rendition (PDF)	—	✓	✓	✓
Mark-up & annotations	✓	✓	✓	✓
Comment resolution sheets	—	✓	✓	✓
Discussions & @mentions	✓	✓	✓	✓
Secure external links	—	✓	✓	✓
Issue & Transmittals
Issue to departments	✓	✓	✓	✓
Transmittals	—	✓	✓	✓
Post-issue feedback	—	✓	✓	✓
Read & understood	—	✓	✓	✓
Password-protected PDFs	—	—	✓	✓
Recall / un-issue	✓	✓	✓	✓
Controlled revisions	✓	✓	✓	✓
Effective dates	—	✓	✓	✓
Engineering
Deliverable registers (MDR/VDR)	—	✓	✓	✓
Vendor & client portal	—	—	✓	✓
Review codes	—	✓	✓	✓
CAD & large-format viewing	—	✓	✓	✓
RFIs & correspondence registers	—	✓	✓	✓
Search
Full-text search	✓	✓	✓	✓
Saved searches & alerts	✓	✓	✓	✓
AI
Kosha Copilot (help)	✓	✓	✓	✓
AI summaries	✓	✓	✓	✓
AI auto-classification & extraction	—	✓	✓	✓
Chat with a document	—	✓	✓	✓
Ask the library	—	—	✓	✓
Semantic search	—	✓	✓	✓
AI change summary	—	✓	✓	✓
AI review assistant	—	—	✓	✓
AI comment resolution	—	—	✓	✓
AI daily digest	—	✓	✓	✓
OCR for scans	✓	✓	✓	✓
Audio, video & image understanding	—	—	✓	✓
Translation	—	—	✓	✓
AI sensitive-data detection	—	—	✓	✓
Ask for a report	—	—	✓	✓
Workflow intelligence	—	—	✓	✓
Related documents & knowledge graph	—	✓	✓	✓
AI agents in automation	—	—	✓	✓
Local AI pack	—	—	—	✓
Records & Compliance
Retention schedules	—	✓	✓	✓
Legal hold	—	—	✓	✓
Records declaration	—	—	✓	✓
PDF/A archival copies	—	—	✓	✓
Records file plan	—	—	✓	✓
WORM storage lock	—	—	✓	✓
Scheduled audit packs	—	—	✓	✓
Tamper-evident audit trail	✓	✓	✓	✓
Security
Security classification	—	✓	✓	✓
Multi-factor authentication	✓	✓	✓	✓
Single sign-on (OIDC/SAML)	—	✓	✓	✓
Data loss prevention	—	—	✓	✓
Burned-in redaction	—	—	✓	✓
Information barriers (ethical walls)	—	—	✓	✓
IP allow-list	—	—	✓	✓
Reports
Standard reports & dashboards	✓	✓	✓	✓
Report builder	—	✓	✓	✓
Integrations
REST API & API keys	—	✓	✓	✓
CMIS 1.1 (read-only)	—	—	✓	✓
SIEM audit forwarding	—	—	✓	✓
Webhooks	—	✓	✓	✓
Automation
Automation rules	—	✓	✓	✓

Any individual feature can be added to a lower edition’s licence as an add-on. Ask us.

AI credits

Included, pooled, predictable.

Credits are pooled across your organisation each month. Administrators see usage by user and feature, get alerts at 75/90/100%, and choose a hard cap, soft throttle or auto-top-up.

AI credit costs
Action	Credits
Page classified, extracted or OCR-indexed on upload	1 per page
AI chat answer (document or library)	2
Document summary (up to 50 pages)	3
AI agent run in an automation (shown before it runs)	10–25
Translation	1 per 1,000 characters
Semantic re-index after an edit	Free

• Extra credits: $6₹399 per 1,000
• Prepaid pack of 100,000: $500₹33,000 — rolls over for 12 months
• Prepaid pack of 1,000,000: $4,000₹2,60,000 — rolls over for 12 months
• Legacy backfile ingestion: $2₹130 per 1,000 pages, one-time
• Sovereign: unlimited — AI runs on your hardware with the bundled local models

Users & storage

Pay for authors. Not for everyone else.

Reviewer users: Review, comment, approve and read for about a quarter of a full seat: $5 (Business), $8 (Enterprise), $7 (Sovereign term)₹299 (Business), ₹499 (Enterprise), ₹449 (Sovereign term) per month.
External collaborators — free: Vendors, subcontractors and clients who receive transmittals or use the portal: 10 guests on Starter, up to 2× full users on Business, 5× on Enterprise, unlimited on Sovereign.
Storage: Generous pooled storage in every cloud edition. Overage:
Starter: $0.05 / GB / month (₹3.5)
Business: $0.05 / GB / month · archive tier $0.01
Enterprise: $0.04 / GB / month · archive tier $0.01

Sovereign

On-premises and air-gapped options

Every Enterprise capability on your infrastructure, with local AI models included. Minimum 100 users; smaller teams can run Enterprise in a dedicated private-cloud region (+25%).

Sovereign licence options
Option	Price	Notes
Annual term licence	$28 / user / month ($336 / year)₹22,200 / user / year + platform fee	Licence, updates, 24×7 P1 support and bundled model runtime. Cheaper than perpetual for up to ~4 years.
Platform fee	$12,000₹8,00,000	per year on term; one-time on perpetual. Covers HA cluster, local language & embedding models, OCR engine and offline update channel.
Perpetual licence	$840₹55,000 / user	Year-1 support included. For CAPEX budgets and tenders.
Annual maintenance (AMC)	20% of licence / year	20% of licence per year from year 2 (18% if 3–5 years prepaid). No escalator for 5 years.
Perpetual reviewer user	$210₹14,000	Approvers, auditors, site engineers.
Air-gap kit	$15,000₹10,00,000	one-time: offline update media, hardened images, offline model packs.
Enterprise site licence	from $250,000₹1.75 crore / year	Unlimited users within one legal entity (3,000+ users).

Customer hardware is not included. A typical AI-enabled deployment adds one or two GPU servers.

Implementation

Fixed-price packages. No open-ended consulting.

Delivered remotely from India by the people who build Kosha. Our target: services below half of your first-year subscription.

QuickStart

2 weeks

$4,500₹2,50,000

Up to 50 users · tenant set-up, SSO, 3 document types, 1 workflow, up to 200 GB migration from file shares / Drive / SharePoint, admin training

Business Launch

4–6 weeks

$18,000₹10,00,000

Up to 250 users · 10 document types, 5 workflows, retention schedule, up to 1 TB migration, 2 integrations, train-the-trainer

EPC Document Control

8–12 weeks

from $45,000₹30,00,000

Numbering schemes, MDR/VDR, transmittals, review cycles, vendor portal, migration from legacy CDE / EDMS (up to 5 TB), 2 projects onboarded

Enterprise Program

12–16 weeks

from $70,000₹45,00,000

1,000+ users · multiple business units, records programme, 5+ integrations, change management

Sovereign Deployment

4–8 weeks

from $30,000₹20,00,000

On-prem / air-gapped install, HA/DR, hardening, GPU & local model set-up, support for your security audit (VAPT)

Time & materials

Remote consultant $60₹3,500/hr · Solution architect $95₹6,000/hr · On-site international $150/hr + travel.

Published discounts

250–999 users10% off list
1,000–4,999 users20% off list
5,000+ users25–30% (deal desk)
3-year commitmentadditional 8%
Government / PSU / education / non-profit15%
Renewal price increasecapped at 5% or CPI, whichever is lower

Our pricing promises

• The same list price everywhere — direct or through partners.
• Renewal increases capped at 5% or CPI, whichever is lower.
• No auto-renewal without 60 days’ notice.
• No escalator on Sovereign AMC for 5 years.
• Credit-weight changes announced 90 days ahead.

TCO calculator

Estimate your total cost of ownership

Subscription at list price plus one-time implementation, in USD. The same volume discount is applied to every vendor.

Estimated total cost of ownership
Vendor	List rate (pupm)	Estimated TCO	Effective / user / month	Kosha saves
Enable JavaScript to use the calculator. At 250 users over 3 years: Kosha Enterprise ≈ $268k, Box Enterprise Plus ≈ $435k, M-Files ≈ $586k, Laserfiche ≈ $685k, OpenText cloud ≈ $758k.

Sources, assumptions and disclaimer

Competitor rates (USD per user per month, annual billing): Box Enterprise Plus $50 — box.com/pricing (captured Sep 2026) [LIST]; M-Files (Essentials) $65 — CostBench, Jun 2026 (no public list price) [3P]; Laserfiche Cloud Business $79 — Capterra 2026 (toolradar reports $93) [3P]; OpenText cloud ECM $75 — Vendr buyer guide midpoint (quote-only) [3P]; Microsoft 365 Copilot uplift (E3 already owned) $31 — Copilot $30 + ~$1 SharePoint Premium pay-as-you-go [LIST]; Hyland OnBase (hosted) $152.1 (volume tiers $152/$140/$114) — UK G-Cloud 15 price list, Jan 2026 (£1,404 / £1,296 / £1,050 per user per year at £1 = $1.30; volume tiers already included) [CONTRACT]. LIST = vendor price page; CONTRACT = public-sector contract price list; 3P = third-party estimate (vendor publishes no price).

Volume discount applied equally to every vendor (except Hyland, whose contract tiers already include volume): 0% below 250 users, 10% for 250–999, 20% for 1,000+. Implementation is a one-time estimate by size band (≤150 / ≤600 / larger users): Kosha $9,000 / $25,000 / $70,000; competitors per our research. Excludes taxes, storage overage, premium support, AI overage, hardware and internal staff time — exclusions that generally favour competitors.

Disclaimer: this is an illustrative estimate, not a quote from any vendor. Competitor prices change and are frequently discounted; figures were gathered in October 2026 from public sources and may be out of date. Always obtain current quotes. Third-party names are trademarks of their owners.

FAQ

Pricing questions

Who counts as a user?

A full user creates, edits and runs documents through workflows. A reviewer user only reviews, comments, approves and reads — and costs about a quarter of a full seat. External collaborators (vendors, subcontractors, clients) are free within the limits of your edition.

Can we pay monthly?

Yes, at 20% above the annual price, and you can cancel any time. Annual plans renew only after a 60-day notice e-mail, and renewal increases are capped at 5% or CPI, whichever is lower.

What happens when we run out of AI credits?

You choose: a hard cap (AI pauses until next month), a soft throttle (AI continues on a smaller, cheaper model), or automatic top-up at $6 per 1,000 credits. Alerts go to administrators at 75%, 90% and 100%.

Are prices different in India?

Yes. The India price list is in rupees and excludes 18% GST. Indian entities are invoiced in INR; everyone else in USD.

Do you offer discounts?

Published ones: 10% for 250–999 users, 20% for 1,000–4,999, a further 8% for a 3-year commitment, and 15% for government, PSU, education and non-profit organisations. The same list price applies whether you buy from us or a partner.

Is there a free trial?

The live demo is free and needs no sign-up. For a trial with your own documents and colleagues, ask us for a 30-day Business trial, or a 60-day Sovereign proof of concept on your hardware.

Is Kosha on GeM?

We are preparing our GeM listing as the OEM. Government buyers can contact us for current status and authorised partners.

Get a quote in one conversation.

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